Transform Your Events Into Unforgettable Experiences

Last Updated: December 2024

1. Agreement to Terms

By accessing and using the services of Event Genius HQ ("Company," "we," "our," or "us"), you ("Client," "you," or "your") agree to be bound by these Terms of Service ("Terms"). If you do not agree to these Terms, you may not use our services.

2. Description of Services

Event Genius HQ provides professional event planning and management services including but not limited to:

• Corporate event planning and coordination
• Wedding planning and management
• Conference and meeting planning
• Social celebration coordination
• Venue selection and management
• Vendor coordination and oversight

3. Service Agreements and Contracts

All event planning services are subject to a separate written service agreement that will detail specific terms, deliverables, timelines, and pricing. These Terms of Service govern the general relationship between the parties.

4. Payment Terms

Payment terms will be specified in individual service agreements. Generally:

• A deposit is required to secure services
• Final payment is due before the event date
• Late payments may incur additional fees
• Refund policies are outlined in individual contracts

5. Client Responsibilities

Clients are responsible for:

• Providing accurate and timely information
• Making timely decisions when requested
• Payment according to agreed terms
• Compliance with venue and vendor requirements

6. Cancellation Policy

Cancellation terms vary by service type and will be specified in individual service agreements. Deposits may be non-refundable depending on timing and circumstances.

7. Limitation of Liability

Event Genius HQ's liability is limited to the amount paid for services. We are not liable for indirect, consequential, or punitive damages. We maintain professional liability insurance for covered events.

8. Force Majeure

Neither party shall be liable for delays or failures in performance due to circumstances beyond their reasonable control, including but not limited to natural disasters, government actions, or public health emergencies.

9. Intellectual Property

All event concepts, designs, and planning materials created by Event Genius HQ remain our intellectual property unless otherwise agreed in writing.

10. Dispute Resolution

Any disputes arising from these terms or our services shall be resolved through binding arbitration in Boston, Massachusetts, according to the rules of the American Arbitration Association.

11. Modifications to Terms

We reserve the right to modify these Terms at any time. Material changes will be communicated to active clients. Continued use of our services constitutes acceptance of modified terms.

12. Contact Information

For questions about these Terms, please contact us at:

Event Genius HQ
125 Cambridge Street
Boston, MA 02114, USA
Phone: +1 (617) 555-2847
Email: [email protected]

Last Updated: December 2024

1. Information We Collect

We collect information you provide directly to us, such as:

• Name, email address, phone number, and mailing address
• Event preferences, guest count, and budget information
• Payment and billing information
• Communications with our team

2. How We Use Your Information

We use your information to:

• Provide event planning services
• Communicate about your event and our services
• Process payments and manage contracts
• Improve our services and customer experience
• Send relevant marketing communications (with consent)

3. Information Sharing and Disclosure

We may share your information with:

• Vendors and service providers working on your event
• Payment processors and financial institutions
• Professional advisors (lawyers, accountants)
• Law enforcement if required by law

We never sell your personal information to third parties.

4. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction.

5. Data Retention

We retain your information for as long as necessary to provide services and comply with legal obligations. Event-related information is typically retained for 7 years for business and tax purposes.

6. Your Rights and Choices

You have the right to:

• Access, update, or delete your personal information
• Opt out of marketing communications
• Request data portability
• Lodge complaints with supervisory authorities

7. Cookies and Tracking Technologies

We use cookies and similar technologies to improve website functionality, analyze usage patterns, and personalize your experience. You can control cookie preferences through your browser settings.

8. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites.

9. Children's Privacy

Our services are not intended for children under 13. We do not knowingly collect personal information from children under 13.

10. International Data Transfers

If you are located outside the United States, your information may be transferred to and processed in the United States, where our servers are located.

11. Changes to Privacy Policy

We may update this Privacy Policy periodically. Material changes will be posted on our website and communicated to active clients.

12. Contact Us

For privacy-related questions or requests, contact us at:

Event Genius HQ
125 Cambridge Street
Boston, MA 02114, USA
Phone: +1 (617) 555-2847
Email: [email protected]

Last Updated: December 2024

1. What Are Cookies

Cookies are small text files that are placed on your computer or mobile device when you visit our website. They help us provide you with a better experience by remembering your preferences and improving website functionality.

2. Types of Cookies We Use

Essential Cookies

These cookies are necessary for the website to function properly and cannot be disabled. They include:

• Session management cookies
• Security cookies
• Cookie consent preferences

Functional Cookies

These cookies enhance website functionality and remember your preferences:

• Language preferences
• Form data (to avoid re-entry)
• Accessibility settings

Analytics Cookies

These cookies help us understand how visitors interact with our website:

• Google Analytics (anonymized)
• Page performance metrics
• User behavior patterns

Marketing Cookies

These cookies are used to deliver relevant advertisements:

• Remarketing pixels
• Social media integration
• Third-party advertising networks

3. Third-Party Cookies

We may use third-party services that place cookies on your device:

• Google Analytics for website analytics
• Social media platforms for sharing functionality
• Payment processors for secure transactions

4. Managing Your Cookie Preferences

You can control cookies through:

• Our cookie consent banner
• Browser settings (Chrome, Firefox, Safari, etc.)
• Third-party opt-out tools
• Contacting us directly

5. Browser Settings

Most browsers allow you to:

• View and delete cookies
• Block cookies from specific sites
• Block third-party cookies
• Receive notifications when cookies are set

6. Impact of Disabling Cookies

Disabling certain cookies may affect:

• Website functionality and performance
• Your ability to access certain features
• Personalization and user experience
• Our ability to provide customer support

7. Cookie Retention

Cookies are retained for different periods:

• Session cookies: Deleted when you close your browser
• Persistent cookies: Remain until expiry date or manual deletion
• Typical retention: 30 days to 2 years depending on cookie type

8. Updates to Cookie Policy

We may update this Cookie Policy periodically. Changes will be posted on our website with the updated effective date.

9. Contact Information

For questions about our Cookie Policy, contact us at:

Event Genius HQ
125 Cambridge Street
Boston, MA 02114, USA
Phone: +1 (617) 555-2847
Email: [email protected]

Last Updated: December 2024

Digital Millennium Copyright Act Notice

Event Genius HQ respects the intellectual property rights of others and expects our users to do the same. We respond to notices of alleged copyright infringement that comply with the Digital Millennium Copyright Act ("DMCA").

1. Reporting Copyright Infringement

If you believe that content on our website infringes your copyright, please send a DMCA notice containing the following information:

Required Information:

• Your physical or electronic signature
• Identification of the copyrighted work claimed to be infringed
• Identification of the material claimed to be infringing and its location on our site
• Your contact information (address, phone number, email address)
• A statement that you have a good faith belief that use of the material is not authorized
• A statement that the information in the notification is accurate
• A statement, under penalty of perjury, that you are authorized to act on behalf of the copyright owner

2. DMCA Agent Contact Information

Send DMCA notices to our designated agent:

DMCA Agent
Event Genius HQ
125 Cambridge Street
Boston, MA 02114, USA
Email: [email protected]
Phone: +1 (617) 555-2847

3. Counter-Notification Process

If you believe your content was removed due to mistake or misidentification, you may submit a counter-notification containing:

• Your physical or electronic signature
• Identification of the material removed and its former location
• A statement under penalty of perjury that removal was due to mistake or misidentification
• Your name, address, phone number, and consent to jurisdiction
• A statement consenting to service of process from the complaining party

4. Repeat Infringer Policy

We reserve the right to terminate access to our services for users who are repeat copyright infringers.

5. Processing Timeline

• We will acknowledge receipt of DMCA notices within 2 business days
• Valid notices will be processed within 5 business days
• Counter-notifications will be forwarded to the original complainant
• Content may be restored 10-14 business days after counter-notification unless legal action is taken

6. False Claims

Please note that making false claims in a DMCA notice or counter-notification may result in liability for damages, including attorney's fees and court costs.

7. Non-Copyright Complaints

This DMCA policy applies only to copyright infringement claims. For other intellectual property concerns, trademark issues, or general content disputes, please contact us directly.

8. International Considerations

While we are based in the United States, we respect international copyright laws and will work with copyright holders worldwide to address legitimate infringement concerns.

9. Contact for Questions

For questions about this DMCA policy or copyright concerns, contact us at:

Event Genius HQ
125 Cambridge Street
Boston, MA 02114, USA
Phone: +1 (617) 555-2847
Email: [email protected]

Last Updated: December 2024

General Data Protection Regulation (GDPR) Compliance

Event Genius HQ is committed to protecting the privacy and personal data of all individuals, including those in the European Union. This document outlines our GDPR compliance measures.

1. Legal Basis for Processing

We process personal data under the following legal bases:

• Consent: For marketing communications and optional services
• Contract: To perform event planning services
• Legitimate Interest: For business operations and customer service
• Legal Obligation: For tax and legal compliance

2. Data Subject Rights

Under GDPR, you have the following rights:

Right to Information

You have the right to be informed about our collection and use of your personal data.

Right of Access

You can request a copy of the personal data we hold about you.

Right to Rectification

You can request correction of inaccurate or incomplete personal data.

Right to Erasure ("Right to be Forgotten")

You can request deletion of your personal data in certain circumstances.

Right to Restrict Processing

You can request limitation of how we use your personal data.

Right to Data Portability

You can request transfer of your data to another service provider.

Right to Object

You can object to processing based on legitimate interests or for marketing purposes.

Rights Related to Automated Decision Making

You have rights regarding automated profiling and decision-making processes.

3. Data Protection Officer (DPO)

While not required to appoint a DPO, we have designated a privacy officer responsible for GDPR compliance:

Privacy Officer
Email: [email protected]
Phone: +1 (617) 555-2847

4. Data Processing Activities

We maintain records of our data processing activities, including:

• Purpose of processing
• Categories of personal data
• Categories of data subjects
• Data recipients
• International data transfers
• Retention periods
• Security measures

5. International Data Transfers

When transferring data outside the EU, we ensure adequate protection through:

• Adequacy decisions by the European Commission
• Standard Contractual Clauses (SCCs)
• Binding Corporate Rules where applicable
• Certification schemes and codes of conduct

6. Data Security Measures

We implement appropriate technical and organizational measures:

• Encryption of data in transit and at rest
• Access controls and authentication systems
• Regular security assessments and updates
• Employee training on data protection
• Incident response procedures

7. Data Breach Notification

In case of a personal data breach, we will:

• Notify supervisory authorities within 72 hours when required
• Inform affected data subjects when there is a high risk to their rights
• Document all breaches and remedial actions taken
• Conduct impact assessments for high-risk processing

8. Privacy by Design and Default

We implement privacy considerations into:

• System design and development
• Business process planning
• Default privacy settings
• Data minimization practices

9. Data Retention Policy

We retain personal data only as long as necessary for:

• Fulfilling the purposes for which it was collected
• Complying with legal obligations
• Resolving disputes and enforcing agreements
• Legitimate business interests

10. Exercising Your Rights

To exercise your GDPR rights, contact us at:

• Email: [email protected]
• Phone: +1 (617) 555-2847
• Mail: 125 Cambridge Street, Boston, MA 02114, USA

We will respond to your request within 30 days (extendable to 60 days for complex requests).

11. Complaints and Supervisory Authority

If you believe we have not handled your personal data properly, you can file a complaint with your local supervisory authority or the Irish Data Protection Commission if you are in the EU.

12. Updates to GDPR Compliance

We regularly review and update our GDPR compliance measures to ensure ongoing protection of personal data and compliance with evolving regulations.

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